Notarial acts are public documents in which the Public Notary gives faith of facts, actions, or statements that he or she personally witnesses or perceives through his or her senses. These documents have full probative value regarding the fact that constitutes their subject matter and guarantee the authenticity of what is verified or stated, which cannot be disputed even in court.
A notarial act is required when it is essential to reliably leave constancy of facts or situations for a possibility use of them as evidence in the future. Notarial acts provide credibility and avoid disputes related to the veracity of the documented facts.
Notarial acts include a very diverse group of notarial actions, each with its specific purpose. Below we present some of them:
The Notary Public receives a certain asset, object, or amount of money in deposit from a client for safekeeping for a specific period of time.
In these, the Public Notary leave constancy of what they see and perceive through their senses, and may include photographs at the location indicated by the interested party.
To certify the decisions made within a General Meeting.
When a decision or request needs to be officially communicated to a person.
These can be used to provide reliable evidence of a conversation via WhatsApp or a post on a social media platform.
To document the statements made by a person in the presence of the Public Notary.
To certify the results of a lottery, based on the rules priorly stated.
In some occasions, the notary may request additional documentation, such as a property deed or a lease agreement, if the act is to be drawn up for a property.
There are various acts, such as presence, statements, notification and request, deposit, and lottery, among others.
A public deed documents legal transactions and declarations of intention, while a notarial states facts or situations.
It depends on the type of document; in some cases, the presence of all interested parties is essential.
It is fully valid as proof of the documented fact or act.
Notaries are required to keep the protocols in their office for at least 25 years. After this time, they are handed over to the Protocol Archive for their preservation during an indefinite time.
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